Alternative text for images, charts, graphs, and tables is vital to ensuring that users with visual impairments have access to information included in these visuals. This descriptive text should be limited to characters for simple images, while the alternative text for graphs, tables, and complex images such as detailed maps and diagrams should give a brief summary of the included information. Alternative text should provide sufficient information so that users who are unable to see them are still able to understand what they convey.
Adding and Revising Content: Text
Images used for purely decorative purposes i. If the body of the document already contains a sufficiently detailed description in close proximity to the image, the alternative text can simply identify the image so that the reader knows when it is being referred to. While there are no hard and fast rules for determining what alternative text should say it depends on the image, its context, the intent of the author, etc.
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The more important an image's content is, the more descriptive the alternative text should be. For the MSU wordmark shown in the examples below , "Michigan State University wordmark" would be appropriate for most documents.
Microsoft Office for Mac 2011
A graphic design document describing the introduction and use of different branding marks at MSU might require a more detailed description, if the specific formatting of the text would be important to the reader. For charts and graphs, chart type i. For example, a simple chart might have the following alternative text: "Bar chart of number of traffic fatalities in Ingham county from Fatalities have increased for the last two years. There were fatalities in , in , and in As of this writing, the best method for providing alternate text for images using PowerPoint for the Mac is to select the Picture with Caption slide layout and enter alternative text in the caption box.
If you don't want your caption to be visibly seen, you can make the text the same color as your slide.
It then appears invisible. Under the Outline tab to the left you can see the text that will be read by a screen reader. In the version of PowerPoint for the Mac, Alt text can be added to images by right-clicking them and then selecting format picture.
Once in the Format Picture dialog box, click on the Alt text tab and input your desired text alternative into the box. Selecting a language below will dynamically change the complete page content to that language.
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Microsoft PowerPoint for Mac 2011
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